If your business is small then there are many chances that your company would be under unethical acts of the customers. The crisis that occurred due to the amount due or the invoice due would seriously pull you away from writing a friendly and effective reminder invoice. But this need not be the case all the time. Many struggling business ventures have engaged with an outside expert for their assistance in the formulation of a friendly and polite bill reminder.

It has been proven that the template and free samples provided by such agencies had been effective in creating friendly reminder bills. The payment reminder bill used by the outside expert is efficacious in every sort of way. Many successful companies have used their aiding template in creating an invoice reminder letter.

For creating an effective payment reminder template, the company has to write reminders that are more appealing to their customers. Many times, considering money above the customer feedback the companies often will fall into a trap by creating an invoice reminder opposite of the one that will be created by the receivables management which will be refereed in their invoice reminder templates. So, here are some of the payment reminder templates that can be used in your invoice reminder.

3 emails to send to your debtors that have proven to be the best invoice reminder

It is always important for a company to consider sending their reminder invoices to their customers before the deadlines. So that the customers will not feel dumped at the last minute. Also, this would provide them some time to work on gathering the amount to be repaid. This article will help you how precisely you have to show your friendly and polite manner, and how exactly you have to be succinct in your payment reminder before you hit your ‘send’ button.

First payment reminder by mail – A week before the overdue

The first reminder must be informative as well as short. The friendly essence meter should show the least score of 90 percent in your payment reminder. Also, there is no need to get in deep about the intricacies such as the working of the dues and procedures if the due date has been surpassed. Here is the payment reminder sample for the first reminder. 

Message:

Hi, ‘customer name’,

I hope you’re doing well (or such welcoming sentences). This email is regarding the invoice and just to remind you that the payment on ‘invoice number’. Sorry to disturb you at this time, I just wanted to remind you on friendly terms. So, we have sent the payment reminder today, ‘date you are sending your payment reminder’, that your payment is due next week.

Please do not hesitate to contact us in case of any queries. Thank you for choosing us, and thank you for your cooperation! (Or add any such thanking statement to ensure that this payment reminder is sent on a friendly basis).

Thank you!
Warm regards,

(Your name followed by your company name).

This is a proven effective email to be sent as a friendly reminder bill.

Second payment reminder by mail – Exactly on the payment day

In here you can be a bit more professional and friendly essence could read maybe 70 to 80 percent. You should not still be so harsh to your customers. That would be completely unprofessional and would take your customers away from your company. That could seriously plummet the cash flow and success of the company. So, according to the experts you have to follow the Erinnerung Rechnung provided below for a friendly reminder bill.

Message:

Hi ‘customer’s name’,

This is just to remind you again of the payment you have done on ‘invoice number’ (if possible could add the amount that has been in due) that has been done on (purchase date), and the due has come today (due date). We have already reminded you of the upcoming payment on (mention the date that the first payment reminder has been sent).

We are kindly requesting you to pay the money soon. You can choose any form of payment if you are facing issues with the banks.

Please do not hesitate to contact us in case of any queries. Thank you for choosing us, and thank you for your cooperation! (Or add any such thanking statement to ensure that this payment reminder is sent on a friendly basis).

Thanks,

Warm regards,
(your name or the company name)

Effective solution:

If both these payment reminder has been ineffective, then it would be better to opt for the receivable management. They will even provide you first reminder free of charge!